• Supervisor Office Services

    Job ID
    2019-79700
    Employment Type
    Full Time
    Department
    Office Services - Pasadena
    Hours / Pay Period
    80
    Facility
    Dignity Health System Office
    Shift
    Day
    Location
    Glendale
    State/Province
    CA
    Standard Hours
    varies
    Work Schedule
    8 Hour
  • Overview

     

    Dignity Health, one of the nation’s largest health care systems, is a 22-state network of more than 9,000 physicians, 63,000 employees, and 400 care centers, including hospitals, urgent and occupational care, imaging and surgery centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality, and affordable patient-centered care with special attention to the poor and underserved. In FY17, Dignity Health provided $2.6 billion in charity care, community benefit, and unpaid cost of government programs. For more information, please visit our website at www.dignityhealth.org. You can also follow us on Twitter and Facebook.

     

     

    Responsibilities

    Job Summary

    Under the direction of the Manager, Office Services the Office Services Coordinator is

    (1) responsible for the up-keep of common areas and support onsite meetings;
    (2) provide reception relief duties;
    (3) purchase and stock office supplies;
    (4) delivers mail and packages to staff;
    (5) Liaison with vendors and property management for office requests;
    (6) oversees the mailroom operations including getting and sorting mail;
    (7) process accounts payable and receivables;
    (8) oversees, and prepare workspace for new hire;
    (9)  process and performs expense reconciliation;
    (10) ability to multi-task, work and remain calm under pressure; and
    (11) any other tasks that may be assigned.

    • Maintain and up-keep of common areas and support onsite meetings.  
    • Provides reception relief duties.
    • Liaison with vendors and property management.  
    • Order and maintain office equipment, supplies, and provide mailroom operations including ordering supplies, getting and sorting mail and packages.      
    • Provides diversified clerical duties.

    Qualifications

    Experience        
    Minimum of three (3) years of clerical experience in health care, corporate environment or other comparable business experience.  Must have organizational skills.  

    Education           
    High School graduate with emphasis on clerical business preparation and/or job related experience may be substituted in lieu of diploma.  Some college preferred. 

    Training              
    Proficiency with MS Office suite and answering multi-phone line. 

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