The Accounts Payable Document Handling Specialist is responsible for the day-to-day activities related to high volume mail processing, invoice scanning and disbursement requiring special handling. This position includes the timely preparing of accounts payable documents using Kofax technology in compliance with Dignity Health policies. This position is also responsible for check production of daily patient refunds and on-site check runs. The Sacramento office handles the processing for the Northern and Central California hospitals; health related affiliated corporations as well as the Dignity Health Medical Foundation (DHMF) facilities, processing over 64,000 invoices monthly. Additional facilities may be added into the consolidated centers as the need is identified, further expanding the scope of the position.
Dignity Health is committed to furthering the healing ministry of Jesus and dedicates resources to: Delivering compassionate, high-quality, affordable health services, Serving and advocating for our sisters and brothers who are poor and disenfranchised and Partnering with others in the community to improve the quality of life
Mail Handling: Preparation of incoming invoices, statements, and correspondence for scanning, Distribution of other mail to appropriate accounts payable staff, Coordinate daily mail pickup and delivery including express packages, Identify invoices containing Patient Health Information (PHI) and Handle PHI in accordance with department Policies and Procedures
Invoice scanning process to include: Sort Invoices according to established guidelines, Scanning of invoices into imaging software, Identification of items that require special handling or enclosures, Ensure visible invoices are created, Timely rescans of items that are not clearly legible, Maintains accurate documentation of invoices for processing and storage; ensuring compliance within Corporate and Federal guidelines and Manage invoice scanning backlog to ensure that all invoices are scanned within 24 hours of receipt
Check Production for daily Patient Refunds and on-site check runs: Process daily check runs according to established schedules, Maintenance of check register files and check log, Ensure that enclosures are attached to checks and mailed as noted, Ensure that outgoing checks are mailed timely and rush payments are sent via express mail when appropriate and Order envelopes and check stock as needed
Maintenance of all department equipment: Equipment to be kept clean and in operating order, Ensure preventative maintenance is performed on schedule and Timely reporting of break-down or service needs.
Keeps informed of changes related to departmental policies and procedures
Maximizes the use of all available resources, productive time, and the time of others
Uses good judgment and seeks the guidance of a Supervisor or Manager when needed
Works as a team member, performing duties as needed, even when not assigned, but to ensure the team is reaching goals
Identifies problems and using forward thinking skills to propose solutions
Performs duties independently and with little to no supervision