Dignity Health

  • Executive Coordinator

    Job ID
    2018-58264
    Employment Type
    Full Time
    Department
    Strategic Planning
    Hours / Pay Period
    80
    Facility
    Dignity Health System Office
    Shift
    Day
    Location
    San Francisco
    Optional Work Location
    US-AZ-Phoenix
    State/Province
    CA
    Standard Hours
    Monday-Friday 8-5PM
    Work Schedule
    8 Hour
  • Overview

    Dignity Health is one of the nation's largest health care systems. As of June 30, 2017, Dignity Health operated more than 400 care centers, including hospitals, urgent and occupational care, imaging and surgery centers, home health, and primary care clinics in 22 states, through its network of more than 9,000 physicians and more than 60,000 employees. Headquartered in San Francisco, CA, Dignity Health is dedicated to providing compassionate, high-quality, and affordable patient-centered care with special attention to those who are poor and underserved. In its fiscal year ended June 30, 2017, Dignity Health provided $2.6 billion in charitable care and services. More information on Dignity Health is available at www.dignityhealth.org.

     

     

    Responsibilities

    Position Summary:

    The Executive Coordinator provides administrative support to the Strategic Planning department, including executive support for the SVP Corporate Strategy & Growth and VP Service Area Marketing. 
     
    Essential Functions:
    1. Maintains executive’s daily calendar, schedule appointments and conferences, and makes necessary travel arrangements. Assembles necessary background materials for executive's scheduled meetings. Organizes agenda notices and ensures proper distribution. May attend meetings to organize and transcribe minutes.
    2. Performs diversified administrative duties of a routine and confidential nature which relieve executive of administrative details.
    3. Works closely with department executives for the coordination and planning of routine and recurring meetings. .
    4. Ability to create and maintain strong interpersonal relationships with internal and external executives and their assistants with particular attention to the direct reports of the SVP Corporate Strategy & Growth, Dignity Health Chief Strategy Officers, Service Area Marketing/Communication Leads and their assistants.
    5. Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level both internally and externally on matters relating to executive's activities and requirements. In situations where incumbent works in a different location from executive, incumbent works closely with onsite Executive Coordinators for the coordination of meeting support, receiving visitors, mail support and phone coverage.
    6. Independently composes routine correspondence and non-routine complex letters from verbal instruction. Reviews materials prepared by others for supervisor's signature to assure procedural and typographical accuracy.
    7. Helps coordinate WebEx and off-site meetings.
    8. Sets up and maintains electronic files of routine and confidential data and Information of major importance.
    9. As appropriate, receives mail and administers organizational correspondence control. Independently answers correspondence or takes appropriate action when possible.
    10. Handles requests which require detailed knowledge of department/organization policies and procedures. Assists in communicating executive's requirements and expectations. Distribute, update, and manage electronic documents.
    11. Assists with any and all special projects accurately adhering to tight deadlines.
    12. Processes and reconciles expense reports and monthly charge card reports.
    13. Processes invoices

    Qualifications

    Minimum Qualifications: 

    • Experience - Minimum of five (5) years of administrative assistant experience supporting executive leadership.
    • Education - High School graduate or equivalent work experience required
    • Special Skills - Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).  Efficient, professional, self motivated; organizational skills, with experience in multi-task coordination; ability to give superior customer service. Ability to hold in confidence sensitive and confidential matters, Interpersonal skills necessary to interact with all levels of staff, other departments, and the public in a pleasant, helpful and cooperative manner

    Preferred Qualifications: 

    • Experience - Minimum of two years providing direct administrative support for a Senior Vice President or higher
    • Education - Additional business related coursework or a 2-year associate degree preferred
    • Training - Experience planning and staffing meetings for large groups of people (i.e. more than 200 participants)

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