Dignity Health

  • Administrative Assistant

    Job ID
    2018-56498
    Employment Type
    Full Time
    Department
    Skilled Nursing Care
    Hours / Pay Period
    80
    Facility
    Marian Regional Medical Center
    Shift
    Day
    Location
    SANTA MARIA
    State/Province
    CA
    Standard Hours
    0800- 1630
  • Overview

    Marian Regional Medical Center, located in Santa Maria, CA, is nationally ranked among the top 10% in the nation for safety core measures in Cardiac Services and has the only comprehensive Cancer treatment and resource program from Los Angeles to San Francisco. In April 2012, Marian opened its doors to a brand new state-of-the-art facility which houses the latest technology to support excellent physicians and caregivers who deliver compassionate care each and every day. Marian's new hospital includes 191 beds, expanded and enhanced Emergency Department, Critical Care Unit, NICU and women's services.

     

    Marian is a Dignity Health member of the Central Coast, which also includes Arroyo Grande Community Hospital in Arroyo Grande, CA and French Hospital Medical Center in San Luis Obispo, CA. Dignity Health of the Central Coast is recognized for the highest quality hospitals, physicians from the top medical schools in the country, primary care offices to ensure access for all patients, premier ambulatory surgery centers, technologically advanced imaging centers, outpatient services and a comprehensive home health service; all recognized for quality, safety and service. Each hospital is supported by an active philanthropic Foundation to provide additional funding to support new programs and services, as well as to advance the community's access to health care.

    Responsibilities

    About This Position

    In keeping with the Marian Medical Center health care philosophy, the Administrative Assistant/ provides administrative support to the Senior Director, the direct managerial staff, the Marian Extended Care Center Medical Director and In-house Physician and acts as Quality Improvement Entry Coordinator. The Office Assistant reports to this position. Coordinates and supervises delegated tasks to Office Assistant. Provides appropriate professional image to the public, including callers and visitors. Provides back-up support as needed for facility including phone coverage and mail distribution. Complies data and formats information and special projects of a confidential nature. Attends meetings, takes minutes, and maintains contracts, reports and administrative records for Marian Extended Care Center.

     

    Administrative duties include maintaining calendars, scheduling appointments, conferences, and coordinating various activities to support the Marian Extended Care Center administration staff. Screens visitors, telephone calls and mail. Uses initiative and independent judgment by responding to requests, providing information, and resolving issues. Orders supplies and reconciles purchase requests. Assists in coordination of policies and procedures from initial request for revision or draft. Prepares facility forms using advanced computer skills. Performs other administrative duties as assigned. Demonstrates good judgment and professionalism, and exhibits flexibility and versatility in providing support for special projects. Must be able to work independently, demonstrating initiative and comprehension of facility activities. Major responsibilities are listed; however, at times the incumbent may be assigned other duties. Facilitates Quality Improvement process including providing training in the process and plan preparation. Coordinates all office functions.

     

    Selection Criteria

    At least 3 to 5 years increasingly responsible clerical experience in an administrative position reporting to management-level position, preferably in a medical background; 65 wpm typing skills, and knowledge of medical terminology. Advanced word-processing skills desired Current Notary Public commission or agreement to obtain commission within 90 days. Demonstrated ability in advanced word-processing skills using MS Office. Has a good knowledge and application of the English language. Utilizes discretionary decision-making to support customer service needs. Excellent communication skills and maintains effective public relations with department clientele. Ability to be an effective team member. Good interpersonal skills. Ability to use a variety of office equipment - facsimile machines, telephones, copy machines, computers. Capable of handling a variety of projects simultaneously, mostly self-directed, in a timely manner to meet deadlines. Works independently and performs a variety of assignments. Exhibits confidentiality in handling information that may impact entire organization.

    Qualifications

    At least 3 to 5 years increasingly responsible clerical experience in an administrative position reporting to management-level position, 65 wpm typing skills, knowledge of medical terminology. Experience preferably in a medical background. Word 97 computer experience preferred, Advanced word-processing skills desired. Demonstrated ability in advanced word-processing skills using MS Office. Has a good knowledge and application of the English language. Utilizes discretionary decision-making to support customer service needs. Excellent communication skills and maintains effective public relations with department clientele. Ability to be an effective team member. Good interpersonal skills. Ability to use a variety of office equipment - facsimile machines, telephones, copy machines, computers. Capable of handling a variety of projects simultaneously, mostly self-directed, in a timely manner to meet deadlines. Works independently and performs a variety of assignments. Exhibits confidentiality in handling information that may impact entire organization.

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