Administrative Assistant

Job ID
2021-163942
Employment Type
Full Time
Department
Nursing Administration
Hours / Pay Period
80
Facility
St Josephs Hospital and Medical Center
Shift
Day
Standard Hours
7 AM to 4:00 PM
Work Schedule
8 Hour
Location
AZ-PHOENIX

Overview

Hello humankindness 

Located conveniently in the heart of Phoenix, Arizona, St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services.  Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.

 

We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute, Norton Thoracic Institute, Cancer Center at St. Joseph's, Ivy Brain Tumor Center, and St. Joseph's Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.

 

U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery.  In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.

St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies.

Look for us on Facebook and follow us on Twitter.

 

For the health of our community ... we are proud to be a tobacco-free campus.

Responsibilities

Job Summary:

 

Performs complex and confidential administrative and secretarial support for senior level executive(s) or Vice President(s) with little to no supervision.

 

Daily Operations:

  • Coordinates meetings and prepares minutes for various committees.
  • Interacts, problem solves and makes decisions with board members, administration, corporate personnel, hospital staff and clients.
  • Exercises initiative on behalf of and in best interest of Vice President/Director and department.
  • Prepares business plan, presentations, spreadsheets and grant/proposal submissions.
  • Prepares budget information, which includes reviewing expense reports
  • Monitors budget, ensuring compliance with budgetary guidelines and constraints.

Project Planning:

  • Manages projects of moderate to highly skilled nature for senior level executive(s) or Vice President(s) and administrative team
  • Serves as facilitator to ensure assigned projects are completed in timely manner.
  • Prepares reports, statistical data-reports and other documents

 

Qualifications

Minimum:

 

Experience:Five (5) years administrative support experience for senior level executive

 

Education: HS/GED 

                  College level business courses

 

Licensure: None Specified

 

Special Skills: None Specified

 

Training: None Specified

 

 

 

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