Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment
Initiates and maintains purchase orders, utilizing Materials Management software system
Works closely with requesting departments, providing information and assistance in purchasing related matters
Continually seeks to understand and support customer needs, concerns, and priorities - Meets or exceed customer expectations and requirements
Identifies available sources of supply, including alternate products, in the event of back orders
Performance of buying functions with accuracy and competence
Check order status or confirmation before close of business each day, and assure timely delivery and performance
Contacts departments via approved process in the event of a critical product on back order
Returns all calls within one business day
Follows department guidelines and notifies the facility Materials Manager of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders
Identifies suitable purchasing arrangements for products, including contracts, blanket orders, Standing orders and vendor stocking arrangements
Management of Blanket and Standing orders to ensure adherence and appropriate renewal action
Arranges for the procurement of supplies on a pooled basis, rather than department by department
Obtain emergency and rush ordered supplies in coordination with the end user departments as required
Expedites and follow-ups on orders placed on a regular scheduled basis
Communicate to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf
Manages vendor returns and credits
Exercises tact, discretion and diplomacy in establishing and maintaining harmonious relations with end user departments
Advises departments of any changes or restrictions on materials that would prohibit the acquisition
Keeps informed of current departmental practices or changes by regularly attending staff meetings
Participates in continuing education related to profession
Ensures unscheduled absences do not exceed department guidelines
Observes the department dress and grooming standards and consistently wears name badge
Provides proper notification of absence or tardiness within established guidelines
Maximizes the use of all facility resources, including supplies, own time and time of others
Performs duties in an independent manner with little or no need for direct supervision
Seeks guidance from department managers when appropriate
Recognizes and performs duties which need to be performed although not directly assigned and regularly assists others
Seeks methods to improve current practices by identifying problems and proposing viable solutions to supervisor
Additional duties as needed
